| Descripción del trabajo |
About the Role We are looking for someone who actively manages and stabilizes the financial side of the business. In a project-driven agency environment with fluctuating cash flows, freelancers, and custom client work, this role is critical. You ensure not only clean bookkeeping, but also real financial clarity and control. Your Responsibilities Accounting & Financial Operations - Manage accounts receivable and accounts payable
- Prepare and issue client invoices (project-based, retainers, milestone billing)
- Monitor incoming payments and manage dunning processes
- Prepare and structure all documentation for the tax advisor
- Support monthly and annual financial statements
Cash Flow Management (core responsibility) - Build and maintain a rolling cash flow forecast (8–12 weeks)
- Weekly tracking of expected incoming and outgoing payments
- Early identification of liquidity risks and bottlenecks
- Actively manage timing of payments (inflows vs. outflows)
- Prioritize payments when necessary
- Systematic accounts receivable management
- Track outstanding invoices
- Implement structured follow-up and escalation processes
- Align with project teams on critical clients
- Optimize invoicing and payment structures
- Introduce and enforce upfront payments / milestones
- Improve payment terms
- Strategically time invoices
Project-Based Financial Controlling - Project costing and post-calculation
- Budget vs. actual analysis per project
- Contribution margin analysis
- Identify underperforming or loss-making projects
- Provide early warnings when budgets are at risk
Reporting & Decision Support - Prepare monthly financial reports (P&L/BWA, cash flow, project overview)
- Translate financial data into clear, actionable insights for management
- Provide forecasts and basic scenario planning (best case / realistic / worst case)
Preparatory Payroll Accounting - Prepare all relevant data for external payroll processing
- Maintain employee and contract data
- Coordinate freelancer contracts, changes, and updates
Tax Advisor Interface & Process Optimization - Act as the main point of contact for the tax advisor
- Clarify tax-related questions (VAT, international transactions, reverse charge)
- Ensure structured and complete data handover
- Build and improve systems and processes:
- Accounting tools (e.g. DATEV, Lexoffice, SevDesk)
- Project management and time tracking tools
- Standardized workflows (invoicing, approvals, reporting)
Your Profile Professional Background - Degree or training in finance, accounting, or similar
- Several years of experience in accounting or financial operations
- Speaking/writing fluent German and English
- Experience in agencies, startups, or project-based businesses is a strong advantage
- Strong familiarity with accounting tools (DATEV is a plus)
- Basic tax knowledge (especially VAT, international transactions)
- Understanding of preparatory payroll processes
What Really Matters - Ability to bring structure into dynamic, sometimes chaotic environments
- Strong understanding of project-based business models
- You think in cash flow, not just bookkeeping
- You identify issues early and communicate them clearly
- You can translate numbers into meaningful insights for non-finance stakeholders
What we offer - A small, ambitious team with short decision-making processes
- An exciting environment at the intersection of creativity and technology
- High level of ownership and direct collaboration with the management team
- Flexible working hours
- Centrally located office in Berlin
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